About me

Most clients don’t come to me for big promises. They come because they want operations handled properly and without chasing.

I am Shahab.

I help business owners take admin operations load off their wallets so they can focus on work that actually moves business.

I have been doing this for about nine years across different industries and time zones. Some clients need full executive support. Others just want someone reliable to take ownership of backend work and keep things running.

Either way, I don’t need chasing.

I handle admin operations in a practical way.

I work fast when needed, ongoing when it matters. If instructions change, I adapt.

And if something doesn’t look right, I flag it. My goal is to simplify your day to day operations and free up your time.

What I take care of:
✔Executive Assistance & Admin Support
* Calendar and Email Management
* Travel Planning and Scheduling
* Data Entry, Internet Search, File Conversion, and Document Formatting
* Drafts Correspondence, Client Onboarding and Follow-ups
* Task Prioritization and Workflow Organization
* Email Communication and CRM Automation
* Document Creation and File Management

✔Project Management & Coordination
* Task Assignment and Progress Tracking
* Communication Between Teams and Clients
* Report Preparation and KPI Tracking
* Project Planning and Deadline Monitoring
* Multilingual Translation 25+ Languages

✔Data Management & Reporting
* Excel/Google Sheets Reporting and Analysis
* CRM Maintenance and Data Cleanup
* Data Extraction, Lead Generation and Data Mining
* Lead Tracking, Contact Management, and Updating Databases
* Fillable PDF Forms Creation, PDF to Word Conversion

✔ Social Media Management, Digital Support & Marketing Assistance
* Social media posting, scheduling
* Meta Business Suite, Professional Dashboard Manager
* Content Planning and Posting schedules for social media Growth
* Instagram Marketing Captions Engaging Posts and Short-Form Content
* Facebook Marketing Captions Ad-Friendly Posts and Engagement Copy
* TikTok Marketing Strategies Reels and Viral Content Planning
* LinkedIn Marketing Posts Company Page Updates and Lead-Focused Content
* Pinterest Marketing Pin creation and Traffic Driven Content Strategy
* Snapchat Ads Management and Story Content
* Threads Marketing and Engagement Campaigns
* Reel story and short-form video planning for Higher Reach
* Social Media Coordination with Websites Emails and CRM
* CRM Tagging for Social Media Leads and Pipeline Tracking
* Analytics and Reporting Social Media Metrics Performance Tracking Insights
* Ongoing Account Maintenance and Social Media Optimisation
* Social Media Scheduling and Engagement
* Email Campaign Setup (Mailchimp, GHL, LinkedIn)
* SEO and Blog Uploading (Yoast SEO, WordPress)

✔ E-Commerce & Website Admin
* Product Listing and Store Management (Shopify, Amazon, Etsy, WooCommerce)
* Order Processing and Customer Communication
* Website Content Updates (WordPress, Wix, CMS)
* Content Editing, Copy Editing, Copy Typing and Proofreading
* Transcription with Time Stamps

I have supported clients across the UK, US, Oceania and Europe.
Solo founders. Small teams. Growing businesses.

Some needed full admin operations coverage.
Some just needed things to stop slipping.

Many stayed longer than planned. I think that says more than any headline.

Tools and Platforms I Am Used Too:

✔Office & Collaboration:
* Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Google Workspace (Docs, Sheets, Forms, Calendar, Slides)
* Zoom, Microsoft Teams, Slack, Loom,

✔Project Management & CRM:
* ClickUp, Trello, Asana, Monday.com, Basecamp, Act.com, Sage
* HubSpot, Zoho, GoHighLevel, TickSpot, Airtable, Fatsoma, Skiddle
* Design: Canva, Adobe Photoshop, Zendesk, Lead Hunter
* Socials: Facebook, Twitter, Instagram, LinkedIn, TikTok, Pinterest, Snapchat, Threads

✔E-commerce & Web:
* Shopify, WooCommerce, Magento, Etsy, Amazon Seller Central
* WordPress, Wix, Webflow, Squarespace, Express Engine, Django

✔Accounting & Admin Tools:
* QuickBooks, Xero, Square, Oracle
* LastPass, DocFly, Adobe Acrobat Pro DC

I work best with people who value consistency and clear communication.

Languages: Urdu, Arabic, Korean, Japanese, Chinese, Punjabi, Hindi, German, Italian, Spanish, Thai, Dutch, Danish, Norwegian, Portuguese, Czech, Greek, Icelandic, French, and Hungarian.

What Makes Me Stand Out:
1. Reliability & Integrity
Clients often describe me as a dependable person who values trust and confidentiality. I treat every task with care, meeting deadlines without compromising quality.

2. Proactive Communication
You’ll always know where your projects stand. I provide regular updates, ask the right questions early, and keep communication transparent and efficient.

3. Business Understanding
I look at admin and operational tasks through a business lens. I understand the “why” behind the work, helping you achieve measurable outcomes, not just completed tasks.

4. Adaptability & Ownership
Every client works differently, and I adjust accordingly. Once I understand your process, I take ownership and manage your workflow as if it were my own business.

5. Client Retention & Feedback
Many of my clients stay long-term because of consistency, reliability, and the peace of mind they experience knowing their operations are in capable hands.

Who I Work Best With:

* Entrepreneurs who need a right-hand person to manage admin, communication, and client follow-ups.
* Startups seeking a dependable team member to handle backend operations, reports, and coordination.
* Small Businesses requiring help with CRM, scheduling, or e-commerce management.
* Agencies looking for a reliable project support assistant who blends into their existing workflow.

If you want someone you don’t need to chase.
If you want admin operations handled without explaining things twice.
If you want projects to move without constant reminders.

Send a message.

Tell me what’s currently taking up too much time or headspace.
I’ll be honest about how I can help.

Shahab
Trustworthy Virtual Assistant | Social Media Manager | Admin Operations Manager / Executive Support / Data Entry | Transcriber | Fillable PDF Expert | Multilingual Translator