About me

Hello and welcome! I’m Shahab, an experienced Executive Assistant and Admin Support Specialist with over eight years of consistent success helping business owners, executives, and startups stay organised, efficient, and focused on their core goals.

If you’re looking for a trustworthy virtual assistant who takes responsibility seriously, communicates clearly, and keeps your operations running smoothly, you have landed in the right place.

⚙️Core Services I Offer
My goal is to simplify your day-to-day operations and free up your time. Here’s how I can help:

✔Executive Assistance & Admin Support
* Calendar and Email Management
* Travel Planning and Scheduling
* Drafts Correspondence, Client Onboarding and Follow-ups
* Task Prioritization and Workflow Organization
* Email Communication and CRM Automation
* Document Creation and File Management

✔Project Management & Coordination
* Task Assignment and Progress Tracking
* Communication Between Teams and Clients
* Report Preparation and KPI Tracking
* Project Planning and Deadline Monitoring
* Multilingual Translation 25+ Languages

✔Data Management & Reporting
* Excel/Google Sheets Reporting and Analysis
* CRM Maintenance and Data Cleanup
* Data Extraction, Lead Generation and Data Mining
* Lead Tracking, Contact Management, and Updating Databases
* Fillable PDF Forms Creation, PDF to Word Conversion

✔E-Commerce & Website Admin
* Product Listing and Store Management (Shopify, Amazon, Etsy, WooCommerce)
* Order Processing and Customer Communication
* Website Content Updates (WordPress, Wix, CMS)
* Content Editing, Copy Editing, Copy Typing and Proofreading
* Transcription with Time Stamps

✔Digital Support & Marketing Assistance
* Social Media Scheduling and Engagement
* Email Campaign Setup (Mailchimp, GHL, LinkedIn)
* SEO and Blog Uploading (Yoast SEO, WordPress)
* Data Entry, Internet Search, File Conversion, and Document Formatting

Tools and Platforms I Am Used Too:

✔Office & Collaboration:
* Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
* Google Workspace (Docs, Sheets, Forms, Calendar, Slides)
* Zoom, Microsoft Teams, Slack, Loom,

✔Project Management & CRM:
* ClickUp, Trello, Asana, Monday.com, Basecamp, Act.com, Sage
* HubSpot, Zoho, GoHighLevel, TickSpot, Airtable, Fatsoma, Skiddle
* Design: Canva, Adobe Photoshop, Zendesk, Lead Hunter
* Socials: Facebook, Twitter, Instagram, LinkedIn, TikTok

✔E-commerce & Web:
* Shopify, WooCommerce, Magento, Etsy, Amazon Seller Central
* WordPress, Wix, Webflow, Squarespace, Express Engine, Django

✔Accounting & Admin Tools:
* QuickBooks, Xero, Square, Oracle
* LastPass, DocFly, Adobe Acrobat Pro DC

Over the past eight years, I have supported clients across the US, UK, and Europe, ranging from solo entrepreneurs to mid-sized teams with tasks that require quality, confidentiality, and attention to detail.

Languages: Urdu, Arabic, Korean, Japanese, Chinese, Punjabi, Hindi, German, Italian, Spanish, Thai, Dutch, Danish, Norwegian, Portuguese, Czech, Greek, Icelandic, French, and Hungarian.

From coordinating projects and managing CRMs to handling inboxes, calendars, data, and reports, I bring clarity and structure to your daily workflow so you can focus on growth instead of the grind.

I take pride in being dependable, resourceful, and proactive, someone who doesn’t just follow instructions but also anticipates what needs to be done next. I adapt quickly to new systems and tools, so if your team uses a custom setup, I’ll learn it fast and integrate smoothly.

What Makes Me Stand Out:
1. Reliability & Integrity
Clients often describe me as a dependable person who values trust and confidentiality. I treat every task with care, meeting deadlines without compromising quality.

2. Proactive Communication
You’ll always know where your projects stand. I provide regular updates, ask the right questions early, and keep communication transparent and efficient.

3. Business Understanding
I look at admin and operational tasks through a business lens. I understand the “why” behind the work, helping you achieve measurable outcomes, not just completed tasks.

4. Adaptability & Ownership
Every client works differently, and I adjust accordingly. Once I understand your process, I take ownership and manage your workflow as if it were my own business.

5. Client Retention & Feedback
Many of my clients stay long-term because of consistency, reliability, and the peace of mind they experience knowing their operations are in capable hands.

Who I Work Best With:

* Entrepreneurs who need a right-hand person to manage admin, communication, and client follow-ups.
* Startups seeking a dependable team member to handle backend operations, reports, and coordination.
* Small Businesses requiring help with CRM, scheduling, or e-commerce management.
* Agencies looking for a reliable project support assistant who blends into their existing workflow.

If you’re constantly juggling tasks and want someone who can organise your operations and deliver consistent results, I can help. I don’t just complete tasks, I bring clarity, structure, and peace of mind.

Send me a quick message describing your goals or current challenges, and I’ll share how I can help make a meaningful impact, boosting your operations.

Shahab
Your Executive Assistant & Virtual Admin Support Specialist